Your Wedding Planning Strategy: 4 Important Things to Know

The best wedding planning strategy is sending your wedding invitations to your wedding party first. As a result, you will be way ahead in your planning and have more time to focus on other important items.

Starting Your Wedding Planning Strategy

Firstly, you don’t have to finish your entire invitations list before sending invitations to your wedding party. Focus on sending invitations to your wedding party that includes your maid/matron of honor and best man, bridesmaids, groomsmen, and usher, flower girl for example. Also, don’t forget to think about your vendors as being your extended wedding party. This is important because you want to be sure to get your vendors’ schedule as soon as possible to make sure they are not booked for your important date.

Also, keep in mind that your wedding planning strategy does not have to be exactly like anyone else’s. For example, if you are having a small destination rather than a large wedding in your backyard, your process will look very different. Give yourself some grace and flexibility depending on what type of wedding you plan to host. If you are asking your guests to travel to an international destination that will require much more planning than if you are having a hometown wedding and not expecting many people to travel. Don’t be afraid to devote more time to areas that you know will need it such as transportation.

Another major planning area that will take time in your wedding planning strategy is food. What most people don’t think about is that you will need to plan food not just for your wedding reception and rehearsal dinner but also for all of your wedding events such as your wedding shower, bridesmaids’ day, guy time, and even your honeymoon. All of these are wedding events that you will need to think about when it comes to what kind of food you will have.

After you think about how much time you would like to spend on these areas, go ahead and send your invitations to your wedding party. Remember everyone who will stand with you during your wedding as well as any vendors who will be assisting as well.

Once your invitations to your wedding party are finished, you will have completed a major milestone in your wedding planning.

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Selecting Your Wedding Party Roles

Most importantly, start out by taking the time to write your wedding party list to send wedding invitations:

Officiating Minister

The minister of your wedding is a very important role in your marriage. They are not just in charge of the wedding. They are the ones who are performing and blessing the act of you marrying another person. For that reason, it’s important to include your minister in every part of your planning from your counseling sessions to giving input on your plans. Invite them to pray for you that everything will go well. It will go a long way.

Maid of Honor/Matron of Honor

The Maid of Honor and or Matron of Honor are some of the most important roles in your wedding. You can have both or multiple of these roles. The Maid of Honor is traditionally unmarried and the Matron of Honor is married. Because they will support the Bride, they will have much preparation to assist with throughout the wedding events.


The Bridesmaids are also some of the hardest workers during the wedding because they will support the Bride in many different ways. They will help with the wedding design, event support such as with the wedding or bridal shower, and just helping the Bride to make sure that everything is moving forward as planned.

Best Man

The Best Man is in charge of more than just the wedding rings. The Best Man is in charge of a special event for the Groom and the Groomsmen. This is very important because the Groomsmen will bond for most likely the first time when they get together.


The Groomsmen may not have as much responsibility as the Bridesmaids however they will still have a significant responsibility. They may be in charge of backup transportation, courier, or whatever may be necessary at the last minute.

Passage Reader

The reader of the Scripture during the wedding ceremony is a very special and sacred part of the wedding. Besides the passages that the officiant may read these may be the only passages. This is usually a close friend or young relative who may not be old enough yet to be a bridesmaid or groomsman or someone who may not be able to participate in all of the wedding events.

More Wedding Party Roles


The purpose of an usher is to welcome everyone into the wedding ceremony and ensure that everyone finds their seats without an issues. This is sometimes harder than it sounds because especially in a larger wedding you may need to communicate things like who will be sitting where, how many people are withy, and any preferences you have about where to sit. A good usher will help to make sure that everyone sits where they would like without disrupting the service especially after it begins.


Remember to include the musicians as a part of the extended wedding party. Musicians may have very busy schedules when it comes to other weddings, performing professionally, or for the church. Do your best to respect their schedules and if they are a professional musician consider paying them a fair rate according to their preference. You will want to get on their schedules as soon as possible.

Flower Girl

The flower girl is usually a relative who like the Reader may be too young to participate in another way. This is a precious task and you will appreciate including them when you see the joy that they bring the ceremony in a special way.

Ring Bearer

The ring bearer is a similar task however it is very rarely a role where the young ring bearer holds the actual rings. Usually there is something in place for the young participant in their place. But just like the flower girl this is a very heartwarming part of the wedding party. Of course, for younger members of the extended wedding party you will want to coordinate with their parents for any rehearsals or any events that you would like for them to attend.

Wedding Planner

The wedding planner is perhaps the most important person in your wedding planning strategy. Although they may have a team or an assistant they will be the primary planner and coordinator for all of your wedding events. The hardest part is getting a good wedding planner who is available for your wedding events, especially your wedding day. But once you have this a good planner who is experienced will know all of the challenges, last minute needs, and typical surprises to anticipate ahead of time. They will communicate clearly and let you know ahead of time if anything needs to be done ahead of time.


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Wedding Planning App

Of course, we must recommend Wedistry for Wedding Parties on the App Store to assist with your wedding planning strategy, especially when it comes to the wedding party. Try for free on the App Store today!

Wrapping Up

In conclusion, we all know that finding a good wedding planning strategy can be a complex process with many pain points. However, if you take the time to complete this step, the rest of the process will be much easier. With over ten years of experience officiating weddings, I am convinced that this will save you the most time compared to how long it will take to decide your roles.

Taking your Time

Most importantly, hang in there. In other words, taking the time to figure out this critical part of the process will pay off later! Moreover, you will be in a much better place in your planning once you figure out your wedding invitations for your wedding party, your vendors, and of course, the remaining wedding guest list.

You have now completed a major step. As a result now you can head to to also complete setting up your wedding events.


Finally, after you finish your wedding invitations for your wedding party, head on over to start another important step in your planning, How to Write Your Vows in 5 Easy Steps.